DIN Registration

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What is DIN?

DIN is a unique Director identification number allotted by the Central Government to any person intending to be a Director or an existing director of a company.

Meaning of Director Identification Number (DIN)

It is an 8-digit unique identification number that has lifetime validity. Through DIN, details of the directors are maintained in a database.

DIN is specific to a person, which means even if he is a director in two or more companies, he has to obtain only one DIN. And if he leaves a company and joins some other, the same DIN would work in the other company as well.

Where is DIN used?

Whenever a return, an application or any information related to a company will be submitted under any law, the director signing such return, application or information will mention his DIN underneath his signature.

How is a DIN allotted

  • The Central Government, through its delegated authority process the submitted application (Form DIR-3). As per the provisions of Companies Act, 2013, processing of an application filed for allotment of DIN is to be done within a month from the date of receipt of such application
  • The Central Government, being a part of DIN application processing, may approve/reject the application. However, the communication of the same will be made to the applicant by post/electronically or by any other mode. In case of approval of the DIN allotment application, the Central Government communicates the DIN allotted to the applicant within a month
Features of DIN
  • Director Identification Number (DIN) is of 8 digits.
  • Same DIN can be used by the Director in case he changes the company.
  • DIN once allotted can be used “n” number of times and days till the DIN holder surrenders it.
DIN Form Types
  • SPICe Form: When the applicant is applying for the first time or if the company he is applying for is new.
  • DIR-3 Form: This form is filled when the applicant is appealing to an existing company.
  • DIR-3C Form: This form is submitted by the Company to Registrar for intimation of DIN.
  • DIR-4 Form: This is the verification form in which the details of the applicant is verified.
  • DIR-5 Form: If in case the person wants to surrender the DIN he needs to fill this form
  • DIR-6 Form: Amendments can be made using this form by the applicant.

Procedure of filing DIR-3 Form

Login the MCA Portal for download the Form DIR-3 and fill up the mandatory details of applicant.

a. Attachments:

Photograph, Identity proof, Residence proof, Verification (Name, father’s name, present address, date of birth, text of declaration and physical signature of the applicant) In case of foreign nationals, they are required to submit their passport as an identity proof.

b. Digital Signature

Form DIR-3 is mandatory to be signed by the Applicant and shall be verified digitally by a Company Secretary in full time employment of the company or by the Managing Director or Director or CEO or CFO of the existing company in which the applicant is intended to be appointed as a director.

c. Fee Payment

Upon upload, make the payment of filing fee of eForm DIR-3. Only electronic payment of the fees shall be allowed (i.e. Net banking/Credit Card/Debit Card/Pay later/ NEFT).

The user is required to get himself / herself registered on the MCA21 Portal to obtain Login ID. Login to the MCA21 portal and click on 'eForm upload' link available under the 'eForms' tab for uploading the eForm DIR- 3.

eForm DIR-3 will be processed only after the DIN application fee is paid.

d. Generation of DIN

Once the application fee is paid and the application is submitted, the system will generate an application number. Central Government will process the application and decide the approval/ rejection.

If the DIN application is approved, the central government will communicate the DIN to the applicant within 1 month.

If DIN application is rejected, it will e-mail the reason of rejection to the applicant and will also put the reason on the website. The applicant will get 15 days to rectify the reason. If he rectifies such reasons and is able to satisfy the central government, he will be allotted DIN otherwise central government will label the application INVALID.

e. Verification of e Form:

In case, details of eForm DIR-3 are found as potential duplicate, the same gets routed to DIN cell for back office processing. Upon approval of the form, provisional DIN becomes approved DIN and would be available for further use.

Reasons for Surrendering or cancelling the DIN?

The Central government may cancel the DIN due to the following reasons:

  1. If a duplicate DIN has been issued to the director
  2. DIN was obtained by fraudulent means
  3. On the death of the concerned person
  4. The person has been declared unsound mind by the court
  5. The person has been adjudicated as insolvent

The director can also surrender the DIN in Form DIR-5. With the form, he has to submit a declaration that he has never been appointed as a director in the company and the said DIN has never been used for filing any document with any authority. Upon verifying the e-records, the central government will de-activate the DIN.

All Forms Related to DIN Apart From Form SPICe
Form Number Purpose
DIR-3 Application for DIN allotment
DIR-3C Intimation of DIN by Company to the Registrar
DIR-5 Application for surrendering DIN
DIR-6 Application for changing details submitted in DIR-3

About Director Identification Number (DIN)

With the addition of Sections 266A to 266G of the Companies (Amendment) Act, 2006, the concept of a Director Identification Number (DIN) was introduced. As a result, all current and prospective Directors must obtain DIN within the time-frame specified.

  • A director should notify DIN of all companies in which he is a director.
  • The company must notify ROC. Failure to submit DIN may result in a fine ranging from INR 25,000 to INR 1,000,000/-.
  • Nobody may take more than one DIN.
  • Any return, information, or particulars containing a reference to a director must include the DIN (Director Identification Number).

Ways to Obtain Director Identification Number

DIN (Director Identification Number) can be obtained in two ways:

1. If an individual forms a new company, he can apply for a DIN along with an Incorporation Form i.e. SPICe +.

Condition: Only three DIN (Director Identification Numbers) can be applied for with the incorporation form.

2. If the individual is offered a position in an existing company.

Condition: Such company must pass a board resolution for such individual’s DIN application, which must be attached in e-form DIR-3

Documents required for DIN application before company incorporation
  • Self attested copy of Aadhar card
  • Self-attested copy of PAN
  • One Passport Size photos
  • Self attested copy of Passport, in case of foreign nationals
  • Self-attested copy of address proof

Other provisions

  • An Individual needs to intimate about his DIN to all the companies where he holds a designation of director within a month from allotment of DIN by the Central Government
  • On receiving the intimation of allotment of DIN from the director, the company shall intimate about the DIN allotted to the director to the Registrar of Company (ROC) within 15 days
  • Failure to comply with these provisions shall lead to contravention of the law and will also be liable to punishment under the Companies act.